Managing Teams Meetings
Using Single & Multiple Monitors

Managing multiple features of a Teams meeting can be difficult using only one monitor. It may be important to you to be able to see the Gallery View of students and the Chat while screensharing, which can be tricky to manage on only one screen. In this tip, we’ll offer some suggestions for how to use both single and dual monitors in order to easily manage multiple features of Teams at once.

Using a Single Monitor: Placing Windows Side-by-Side

A way that you can monitor the Chat or hand raises while sharing your screen is to select a window for screensharing and then place it side-by-side with the Teams window. This allows you to have both windows on your screen, but your students will only see the specific window that you indicated to share.

When you click on the Share Content icon in the upper right, in the drop-down menu, click the Window option, and then select the window that you would like to share.

Once you are screensharing, click on the small Teams window that will have appeared in the bottom right of your screen. This will bring up the full Teams window. You can readjust the size of the window and place it side-by-side with your shared window. This will allow you to see and monitor the chat or hand raises while also managing your shared content. Your students will only see the shared content (in this example, a Canvas site), not the Teams window.

Using a Single Monitor: PowerPoint Live

When sharing a PowerPoint presentation, we recommend using PowerPoint Live. This will allow you to manage your PowerPoint presentation using Presenter View, see the Chat and hand raises, and see all or part of the Gallery View, all on the same screen.

To share using PowerPoint live, click on the Share Content icon in the upper right. In the drop-down menu, under the PowerPoint Live header, you will see a list of your most recently accessed PowerPoint presentations for quick selection, or you can browse OneDrive or your computer for a presentation.

Once you are sharing in PowerPoint Live, you have the option to display the Chat, as well as place the Gallery View to the right of your presentation or along the top. To change the Gallery View’s position, click the three dots icon at the top, and then select or deselect “Gallery at top.”

This will allow you to have an easily navigable Teams window.

Using Multiple Monitors: Screensharing

The most helpful Teams setup using dual monitors is to use one monitor for screen sharing and the other for the Chat and Gallery View.

When you click on the Share Content icon in the upper right, in the drop-down menu, you will see your two monitor screens as options for screensharing. You will also have the option to share a specific window on either of your two screens. If you choose to share a screen and not only a specific window, you will want to move the content that you plan to share to that screen.

Once you are sharing your content, you can move the Teams window with the Gallery View and Chat open to the other monitor. This will allow you to manage your screenshared content and the Chat, as well as continue to see your students in full Gallery View, all at the same time.

Using Multiple Monitors: Sharing a PowerPoint Presentation

This situation is a bit trickier when sharing a PowerPoint presentation. When sharing a presentation using PowerPoint Live, Teams does not allow you to move the full Gallery View of students to another screen. A way to get around this is to send the invite link of the meeting to yourself and open the meeting in a browser window on your second monitor (make sure you mute the browser tab when you do this to avoid audio feedback). Navigate to the “Large Gallery” option located in the three dots icon of the second instance of the meeting. This will allow you to manage your presentation on one monitor and see the full Gallery View of students on the other. You have the option of opening and managing the chat on either monitor.